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LILAC Document Help

Creditor Posting

This document may be used as a means of data entry, typically purchasing of an overhead or indirect expense item, usually upon receipt of such a creditor invoice, which typically may not relate to inventory. For example, rent, rates, phone, electricity.

Posting a credit to a LILAC creditor account will result in funds owed to a creditor. Review at: Reports > Creditors > Aged Trial Balance.

Applied entries in the Creditor Posting document are presented in the Creditor Payment document, ready for payment.

Most purchasing of goods and services relating to inventory may be processed via the LILAC Purchase Order document, which generates inventory, creditor, and GST entries automatically. This means the Creditor Posting document may see infrequent use, usually being reserved for non inventory postings.

Each line of entry in the body of the Creditor Posting document will generate a "double-entry", a debit and a credit.

The Creditor Posting document allows a debit accounting entry to be posted to an account within the LILAC integrated ledger system. This debit account is identified by the first four pale blue columns, Branch, Ledger, Main (Account), Sub. For example, in the case of a creditor invoice received from, an electricity supplier, the account to be debited (from the Chart of Accounts) may typically be TRADING > ELECTRICITY (which may be categorised as an Indirect > Expense > GST inclusive).

The fifth column in the body of the Creditor Posting document, Account, is the Creditor Account, where a simultaneous offsetting credit is posted. In this example ERGON is used, the electricity supplier and the source of the creditor invoice.

Multiple postings can be made in one batch (CPO0021), by using the lines and pages provided in this document.

Debit posting.

Creditor Account to be creditied.

The yellow columns are intended to describe the accounting source document, typically the invoice from a supplier/creditor.
Date: Use the date from source document.
Ref: You may use the invoice number from the source document.
Quantity: Typically leave blank if appropriate.
Taxable: Includes GST. A tick in the Taxable column implies that 1/11th of the Value column is to be posted as GST to the BALANCE/GST/PURCHASE account and 10/11ths posted to the debit account.
Value: Value, dollar amount.
Posted: 'Apply' from the ribbon will generate accounting entries, posting the value, placing a tick in the closed column. The applied line(s) will become uneditable, except for the value field to allow for correction.
Description: Provide a description as necessary.
*Branch: Permits the costing to be directed to a subsidiary in a group of companies. Leave this field blank if the cost is to be directed to the current entity.
*Sub: A chart of Sub Accounts may be used which are subordinate to the main account names. Leave blank if not necessary.

The Day field forms part of the Key for this document in this period. It must be filled in to provide a (Batch) reference. Enter the day of the month, e.g. 21. Or, the users initials, e.g. AB. It must be two characters in length. Previous entries in the Day field within this Period are retrievable with right mouse click or F12.

For example the Key for this example is:
CPO00 21
CPO: Prefix (Creditor Posting)
Computer: 00 (Computer 00)
Day: 21 (21st day of the month)

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Creditor Posting

Creditor Posting - Apply from the Ribbon

Clicking the 'Apply' button from the ribbon will complete the process, posting the accounting entries between the two accounts, debiting TRADING ELECTRICITY and crediting ERGON.

A tick in the Taxable column implies that 1/11th of the Value column is to be posted as GST to the BALANCE/GST/PURCHASE account and 10/11ths posted to the debit account.

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Creditor Posting

Creditor Posting - Completed and Ready for Payment

Reports > Creditor > Aged Trial Balance
Posting a credit to a LILAC creditor account will result in funds owed to a creditor.

Applied entries in the Creditor Posting document are also presented in the Creditor Payment document, ready for payment.

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Creditor Posting

Creditor Statement - For Internal Use

'Compute' from the ribbon will provide up to date history.

Correcting a Posted Amount

- To correct a value, enter the correct amount in the Value field and click 'Apply'.
- To correct a value to zero, blank the Value field and click 'Apply'.

This Credtior Statement reflects a corrected Creditor Posting.
A corrected $250 having been posted.

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Creditor Posting

Creditor Posting - Additional Reporting Centres

An additional Reporting Centre is available for additional analysis of various accounting entries.

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Creditor Posting

Creditor Posting

Purpose: To permit the recording of expenditure as double entries between a creditors account and a debit account. Typically the debit account will be in the TRADING ledger or the WIP ledger. This provides for the recording of expenditure on a accrued basis. i.e. Tax and other liability issues are dated from the posting of the invoice, not from the time of payment.

Prerequisites: The creditor that is to be posted must exist in the LILAC Database, as must the TRADING ledger or WIP ledger accounts.

Context: One line of entry in the posting form creates a debit and a credit when the apply button is clicked (with the left mouse button).

If a tick is present in the Taxable column 1/11th of the value is posted to the GST PURCHASE account, and 10/11ths to the nominated debit account.

You can process several creditors’ postings in one batch. Type in the details as required using the TAB key to move from field to field across the screen. Arrow keys can be used to move within the fields. The Enter key can be used to enter another transaction, moving down the screen. To process any changes to the entered data have the caret over the first character of the field and strike the Space bar - DO NOT OVERTYPE.

When all details are correct for each posting, click the Apply button (with the left mouse button).

Period: The Accounting period is displayed here. This is established at Sign In.
Prefix: This field is set to be "CPO", to establish it as a Creditor Posting
Computer: This field is set to the instance number LILAC.
Day: Type a batch identification number.
Value: The Total amount to be posted.

Branch: Type in Branch. This is used for Multi Company systems where posting between companies is used.
Ledger: Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (Which then moves you across to the next field)
Main: Type in the general ledger account number or name that relates to this posting. (Can use first letter and Tab as above)
Sub: Type in sub-account number or name if applicable.
Account: Type in the creditors key (or click the right mouse button) and select the key from the list.
Date: Type in the date of transaction.
Ref: Type a reference number for this transaction. (eg: invoice number)
Quantity: Type in the quantity if applicable.
Taxable: Tick this field to indicate that GST should be calculated at 1/11 of the value posted.
Value: Type in the total amount including GST (if applicable) that is to be posted.
Posted: This field will automatically be updated when the Posting has been processed. To post the values click on the Apply button (with the left mouse button).
Description: Type in a brief description on the nature of the posting eg: Banners.

Transaction Processing Button Description:
Apply Clicking the Apply button will post the entries to the accounts specified.

From Here: After the value has been Applied you are then required to complete a Creditors Payment.